Ubiquia.Blog

SQBX has become such a versatile inbound package tracking system that many users may not realize everything it empowers them to do. A new feature to the delivery management system has been released - contents fields that allow you to record what was in a specific package. These fields can be turned on or off, named and formatted by the user, and can be updated as a package moves through different hands. 

The contents fields are located in the receiving screen (go to admin/customize field names, and check "Track Package Contents") and are more than a text box to add comments - that can be done using "Notes" - they are also a search field. Search for a package by it's contents if you don't know other details. If you're looking at 15 boxes, ONE of which has the item you're looking for, searching by contents will tell you precisely which box to open.

Contents fields can be custom named so you can record specific details when receiving that other package tracking systems don't capture. For example, if you need to note different color packages, create a field called "Color". That specific piece of information will be associated with that package - and now you would be able to search for an item by color (go to "Find Package" and click on the "More" option to reveal all search fields, including your customized contents fields). Adding a new field named "Quantity" would give you the ability to confirm packing slips at the point of receipt by noting the amount of items counted, providing a level of inventory management. Yet another use would be a facility that wanted to keep record of the priority that packages were shipped to them...in this case you would add a field and name it "Priority", and use it to record UPS Blue, FedEx Ground, etc. This would allow you to search for all packages that came in, say, UPS Blue.

Contents fields provide a new angle to parcel tracking and mail delivery tracking using a simple barcode application. The logistics of your operation can now be recorded, sorted, and used to your advantage in ways not available before.

A growing number of businesses are using package tracking software in increasingly diverse ways. Our tracking software has developed into a powerful receiving and package management system using a cloud server network and finding uses in all major industries. Here are some of the different ways tracking software is being employed:

Hotels and Resorts: With guests coming and going daily, there is little room for error if a package is lost, damaged or even delayed. Hotels use SQBX to send automatic notifications to a guest when their package arrives. Tracking systems also help hotels generate revenue, since it's much easier to substantiate a room delivery fee if there is proof of delivery.

Law Firms and Consulting Companies: The important nature of the documents in this industry make electronic signature tracking a must. Many a law firm & consulting company has contacted us for a chain of custody system - after they went through the nightmare of losing important documents.

Colleges/Universities: Colleges handle a tremendous volume of student mail and parcel deliveries, and they spend a lot of money paying staff to write down tracking numbers all day. A mail tracking system for these busy mail rooms in order to save time is simply a matter of common sense. Many colleges also loan out laptops and other equipment to students, requiring asset tracking software to prevent loss.

Hospitals/Health Care: Expensive hospital supplies are tracked from the minute they arrive at the loading dock until they are consumed. Electronic signature devices create a chain of custody for private medical records, providing evidence of who had access to these documents. Many independent blood labs have implemented tracking systems to prevent samples from being misplaced or accidentally swapped.

Couriers: Every parcel delivery service has two important steps that need to be documented: when they accept a package, and when they deliver it to the recipient. A shipment tracking system provides this. Some couriers also use hand held devices to communicate new pick ups and deliveries to drivers, making it easy for delivery route planners to operate.

Manufacturing and Repair Facilities: An ingenious application this industry has adapted is to track the progress of an item as it goes through various stages of repair or manufacture. Web based tracking software made this application possible and cost effective because it allows managers to see current statuses of specific items - some even let their customers access the system so they can follow the progress themselves.

Cloud based tracking is here, and gaining popularity fast. Look for computerized tracking software like inbound package tracking, mail delivery tracking, and inventory management software in more and more marketplaces, including your own.