Competitive business today is about strategy, how to maximize efficiency and manage risk. Organizations that maximize their internal operations are better prepared to navigate the fast paced, every changing business climate. Having the right technology in place to meet employee and customer demands is critical. Give your organization the competitive advantage of knowledge and know where your important packages and products are at all times.
Many organizations overlook the mail room when developing risk management protocols. However, think of the potential risks if an important package, product, or document is missing. This can open the organization to serious, costly, liability that could have been managed by deploying package tracking software like SQBX.
Managing organizational risk is critical in every department, especially in mail business centers. There are many advantages to deploying a package tracking system. Having SQBX package tracking software can provide employees with global visibility for package tracking. SQBX provides proof of delivery via electronic signature ensuring package delivery and a record of the complete chain of custody for your product, package, or important document. SQBX storage is cloud based and able to grow with your business. Let our team work with you to evaluate your business needs and work with you to increase efficiency and manage organizational risk. Happy Tracking!
Depreciation generally refers to two very different but related concepts:
the expected decrease in value of assets - this affects the value of a business
the allocation of the cost of assets to the period in which it is utilized - this impacts net income.
Methods of Depreciation There are many types designed for different situations and applications. Some commonly used ones are:
A. Straight line - frequently 3 year and 5 year B. Declining balance - commonly double the straight line rate C. Activity depreciation - based on the use of the asset D. Tax depreciation - where the asset is consumed and written off as an expense
Most organizations require the acquisition and use of a multitude of assets in order to conduct their business. Unless there are very few assets; the location, condition and details associated with an asset should be very important to that business. The cost of replacing the asset and working less efficiently or stopping production until replacement occurs can be significant even catastrophic to business health. What is the best method for a business to be proactive on it's assets? A robust, easy to administer program that specifically tracks all of the details of that asset. An accounting program will keep an accurate cost of the asset, depreciation calculated annually and date of acquisition. However, other information is just as important if not more important. Where is the asset, who used it last, what condition is it in, was any required maintenance or inspections done and when and by who, has it been transferred to another location or user, what operating system does it have loaded (computer assets), any updates, what are all of the assets in a certain location, has someone signed for the use of an asset and what was the final disposition of the asset; these are all questions that can be answered by a quick search of your asset tracking program. If you are using a spreadsheet currently; consider upgrading now to a program that will provide improved visibility, increased security and enhanced chain of custody for the assets that keep your organization productive and efficient.
Cloud based asset tracking programs are the benchmark of the industry currently. This type of tracking system eliminates the need for consistent back up by your personnel, is very secure and offers global visibility while reducing your busy IT department's involvement to virtually zero. Installation and deployment are fast and the on line support is also typically fast. Robust and flexible to fit most organization; you can evaluate the tracking, ease of use and many features live in your office to determine if it will resolve your asset tracking needs and concerns. The best asset tracking systems will offer several different methods of depreciation for each asset in addition to the ability to track all of the details of an asset (model, serial number, manufacturer, attributes, maintenance records, warranty information and much more) plus current location and a complete chain of custody. They will also offer a variety of devices to operate the program on such as mobile handheld computers, tablets, signature pads, mobile printers and card/ID scanners.
Additional information on cloud based tracking systems is available at sqbxcloud.com.
Package tracking begins and ends with a bar code scan, and depending on your business a variety of scanners are available with a wide range of capabilities and prices. Under-equipped systems can leave you stuck with the same problems you wanted to solve. Conversely, a system with more equipment than necessary can easily cost 30% more than it needs to, trading one shortcoming for another. Choosing the right equipment for your package tracking needs will insure that your system does everything it should without costing more than it has to.
Corded Scanners: Scanners such as the Symbol LS2208 are hardwired to a computer at a specific location. Similar to what you see at many retail check-out counters, these scanners are fast and extremely inexpensive. They are strictly used as pass-through devices which report the fingerprint of a specific bar code during receiving, delivery, etc. If you simply need to recognize a bar code at a fixed location, go no further.
Blue Tooth Scanner: Wireless scanners such as the Symbol LS4278 are ideal for environments where mobility is needed. These scanners send a wireless signal up to 50 feet to a receiving base hardwired to a computer. This allows you to scan a heavy packages without having to move them. Like corded scanners, these are strictly pass-through devices, not for storing data but great for scanning bar codes. Blue tooth devices cost more than a corded scanner but both options are still very cost effective, even when teamed with (recommended) electronic signature pads. If you're simply scanning items in and out of a single location, this may be the best option.
Mobile Computers / Data Collectors: Hand held data collectors such as Motorola's MC55 are the most versatile choice for a system. They scan and pull data from most 1D and 2D bar codes. They use a full keyboard to input data, can take pictures of items, and their touch screens serve as signature pads to capture proof of delivery. These devices store data and use your wireless network to transmit that information to SQBX. Cellular capability is available on certain models. Think of these as mobile computers that pass a four foot drop test. These devices are the most expensive option, but they allow you to do much more than other scanners and add a level of flexibility to your system that can't be matched using a manual system.
You know your needs better than anyone else. Make sure to explain your process in detail when considering a package or mail tracking system, so your provider can include the equipment that best fills your needs and keeps your accounting department happy. Or at least not mad.