Tuesday, January 29. 2013
• Swiping ID Cards. Retrieve packages by swiping the mag strip on the student ID's. This will
inform staff as to what packages are for that student and where they are located in the mail
center
• Multiple Email Notifications. Send email notifications automatically against a calender of
events. Send first email 1 hour after receiving package, send second email notification 1 day
after the first, send the third email notification 1 day after the second and so on..... fully
customizable schedule
• Cross Platform Compliant. SQBX has the ability to be used by MAC, PC and Linux which
gives your university the flexibility to use it any environment
• Student Portal. A secure student portal can be placed on the University website where a
student can go and look up only their own packages and see the status of those packages
• Pick Up Requests. The various SQBX users across campus can create a pick up request at
their desktop that will be sent to mail services to inform them that a package is ready for pick
up. This can be used for inter- office mail or for tracking out bound shipments as well.
• Student & Staff receiving. Receive packages for both student and staff and report against
either classification.
• FERPA Compliant. SQBX is the only system on the market that is FERPA compliant which
means that your data is secure under The Family Educational Rights and Privacy Act
Friday, December 7. 2012
SQBX is a very powerful tool to help your organization track both PO and non PO items within a single system. What if you did not have to enter info from one system and into another system to complete the job? How many man hours would be saved? Are you still using a paper log to track those PO items? There are many costs associated with using paper logs. The costs of paper, toner, ink, filing cabinets, storage space, time for researching, legibility errors all must be included into the overall cost of using a paper logging or tracking system. SQBX cloud based package tracking system can communicate directly with your ERP system exchanging data to streamline the process for receiving those PO related items. In addition to the PO integration we can also use the same system to receive and deliver your no PO related items and capture the proof of delivery via electronic signature. Call us today to schedule a demonstration to see the power of SQBX web based package tracking system first hand. 
Monday, November 12. 2012
Why use a web based tracking system when my desktop version is working just fine you might ask? There are several distinct advantages of moving your system to the cloud to manage your inbound packages. First, with a web based solution it will be easier to deploy to more people within your organization by having them navigate to the tracking website, enter in their credentials, and begin to administer the system. This is a very cumbersome process if you are using a desktop version. You would have to get your IT staff involved an put the system on your internal network or intranet and as we are all aware dealing with the already overworked internal IT staff is not the easiest thing to do. Secondly, is the data security. On a cloud based system, your data should be backed up and archived routinely. Not only is your data safe from loss or system crashes it should also be encrypted for additional levels of protection. Again, this is not typically something that is easy for internal IT departments. Finally, speed is considerably faster when working in the cloud as opposed to the desktop environment. We here at Ubiquia would be glad to show you how SQBX cloud based tracking system can springboard your mail center into the new age of technology.
Friday, October 26. 2012
If you are managing a mail center and want to get a better grasp on your
package deliveries you might want to look into a package tracking
system. There are many types of systems out there to assist in the
scanning of packages and the capturing of signatures of the recipients
upon delivery. When deciding on what type of system is right for your
organization you must consider a few key points. 1. How easy is the system to administer? Your package tracking process should be more stream lined after implementing the system. 2. How quickly can I research package information? The system should be able to quickly locate the information that you are looking for regarding a package that is in question. 3. What are my limitations as to where I can use the system. Will I be tied to a single work station or will the information be available via the internet from any computer or internet capable device. These three items are critical in making the proper decision regarding the package tracking system. Ease of use, speed, and visibility. SQBX inbound package tracking solution takes care of those three main concerns. Its easy to recognize icons and intuitive layout makes for a pleasurable tracking experience. Our cloud infrastructure enables SQBX to be the fastest system on the market. Being that SQBX tracking system is deployed via the internet, you will have global visibility of all of your packages any where in the world from an internet enabled device. Call us today to learn more about the power of SQBX.
Monday, October 8. 2012
Multiple Email Notifications.
Send email notifications automatically against a calander of
events. Send first email 1 hour after receiving package, send
second email notification 1 day after the first, send the third
email notification 1 day after the second and so on..... fully
customizable schedule
Friday, September 28. 2012
There are many package tracking systems on the market and it may be hard to differentiate them. It is important to ask yourself, what is most important to my organization. Is it security of the data, accountability of the package or item, or ease of use, support and installation. The task can be daunting a quite time consuming. Here are a couple of things that we recommend you consider when making a purchasing decision regarding a package tracking system. - How and where will my data be stored? Will it be encrypted? How frequently will the data be backed up? Where will the backed up data be stored?
- How long does a typical installation take? Will you need to tie up our terminals to do the installation. What involvement will be required by our IT department?
- How will training be presented? Is it a single training session or will the training be ongoing? What happens if we have turn over? Will there be extra charges to train new employees down the road?
These three points are critical in making the decision because they greatly impact how the data is managed, how long your transition to the new system will be and how much training could cost over the entire term of the agreement. Just some food for thought as your travel towards your new package tracking solution. Please contact us here at Ubiquia for the answer to the above and any other questions that you have.
Monday, September 24. 2012
Condominiums receives packages for their residents and deliver them directly to their condos. The responsibility lies in the hands of the mail/receiving staff to verify that they received the package and that it was delivered safe and sound to its proper location. What happens if the resident is not there to sign for the package? How will the proof of delivery be recorded and how will the resident be notified of the package delivery or attempted delivery? All of these issues can be addressed by using SQBX package tracking system. This web based delivery management system has the ability to scan and record the tracking numbers off of the package, select a recipient off of the data base and deliver the package by releasing with or without a signature. SQBX also has the ability to send an email or text message notification to the resident letting them know that a package has arrived for them as well as when it is delivered. In the event that a package comes in that it clearly damaged by the carrier, SQBX package tracking system can take a digital photo graph directly from the handheld and embed that image into the receipt detail of the package. This will provide your staff with an extra level of accountability. Your residence pay a premium for living in your community. Why not give them a premium experience when it comes to package delivery. Call us today to see how to deploy SQBX in your condominium.
Friday, September 14. 2012
Wouldn't it be cool to identify a package or a group of packages by swiping an ID card directly on a mobile device? Well now you can. The makers of SQBX package tacking software have developed a process in which package retrieval is as easy as swiping an ID directly on the handheld, reading the information on the magnetic strip, and displaying the packages that are associated with that recipient. By swiping the ID on the handheld the mail clerk can take the device directly to the storage facility and pull the packages for that recipient. This is an ideal solution when the recipients are coming down to the mail center to pick up their packages. Also, by swiping the ID, a verification is made that the packages are for that person. This solution is a perfect fit for university and college mail centers were students come to a desk to retrieve their items. The clerk would verify that the ID matches the student, scans the card, sees what packages are for that student and the locations of those packages within the storage facility. The process is completed when the recipient signs for the packages on the handheld. Call us today to learn more about this innovative way to pick packages.
Wednesday, September 5. 2012
Many times in a large organization only the very high value assets are accounted for such as equipment, Computers, or expensive instruments. Leakage can occur with some of the smallest assets within a company costing unnecessary over spend to replace those items. Furniture, tools, office equipment can just go missing if they are not being tracked in some manner. In order to take the difficulty out of this process you implement an asset tracking solution to automate the tracking and recording of asset whereabouts. Simply apply a barcode to the item scan it into the system and assign that asset to a custodian or employee within your company. This will at bare minimum will give you a list of the assets and who had the asset last. We can take that a step further and assign a location to the custodian and time and date stamp when the asset changed hands. Now you will be able to see who had it last, when it changed hands, where that custodian is located and any additional notes or information about that asset. If this system is a web based application like SQBX Asset Tracking, then you will have global visibility to all of your assets across your entire organization from any internet connection in the world providing you have the proper username and password. Call us today to learn more how we can deploy an enterprise wide asset tracking solution at a fraction of the cost.
Monday, August 20. 2012
It may not be enough to just track the package. You may need to actually track what was inside the package. Many times packages have several parts or components that arrive in a single shipment. This creates a challenge for the receiving clerk to know what individual parts came in and which package those parts are associated with. Typically the process is done manually with a visual inspection of the shipment and some type of record keeping or data entry of the package contents. The problem lies in the research portion of the process. How is one able to quickly find out if a particular item has been received amongst a large number of shipments? The answer is, "Not very easily." Essentially, to automate the process you would need to be able to record each line item for the individual components of each shipment. This can be accomplished inside a package tracking solution like SQBX. Receiving a package and its contents is a simple process that will ultimately allow for a quick search of any package or any individual component of that shipment. Take the guess work out of finding an item that was received. Implement an automated system and see how much smoother the process can be. Call us today to schedule a time to see how SQBX package tracking system can help your receiving department track package contents as well as the package itself. 
Tuesday, August 14. 2012
 How can package tracking make your hotel more money? In the on demand world we live in today customers are used to paying for all different types of services. Turning your mail center into a profit center for your property is as easy as assessing a small charge for the receiving and handling of guest packages. These tiny amounts can add up quickly and are a small price to pay for a guest to ensure that their precious cargo is delivered safely and on time. The mechanics behind charging for each package that comes into a hotel mail center does not have to be complicated. An automated solution for receiving should be in place to assist in the process. Packages are scanned into the system, the charge is automatically recorded against the recipient, and the report is sent to accounting for processing. It is actually quite simple when you put technology to work for you. There are many solutions out there that can help you accomplish this idea of making money in the mail center. SQBX inbound package tracking system is a web based application that will allow you to charge the guest bast on the weight of the package. The more the package weighs the greater the fee. This is a standard practice in the hotel and conference center receiving departments. If you would like to know more about why SQBX is the perfect solution for this process please contact us today to see the power of SQBX first hand.
Monday, August 6. 2012
In today's tough economic climate we find ourselves shopping for just about everything. We shop for the best deals on computers, software, phone systems and even labor. Many times an organization only shops for shipping rates once a year, at most. Why not shop your carrier rates on every shipment. Most would argue that the process is either too time consuming or that they have the best rates around with their preferred carrier. With the use of an automated multi-carrier shipping system your company with ensure that the best rates and carriers are chosen on every shipment. The result can be staggering. Packages may meet a particular delivery objective by going ground and cost 50% less than an expedited service. The shipping system will pick the best rate and service to meet that objective. Why overspend on your shipping. Why not let the shipping system enforce the rules that you establish for your company. Tens of thousands of dollars are thrown out the window every day by poorly selected shipping rates. Put an end to the daily overspend and implement a shipping system today. In addition to the hard dollar savings that the shipping system will provide, it can also reduce errors and speed up the process. Integrating the shipping system to your sales order system can create a seamless flow of information eliminating redundant data entry. Call Ubiquia today to see how we can save your organization thousands with one of our integrated shipping system.
Friday, July 6. 2012
We here at Ubiquia will be attending the 2012 Nacums conference in Rochester NY this year. At our booth we will demonstrating how our SQBX package tracking system is used to pick student packages and deliver them by scanning a student ID card. Our system makes package retrieval a snap and will decrease the time it takes to locate packages when students come to the mail center to pick them up. By scanning the student ID's bar code or mag stripe, we will be able to identify all of the packages that have been received for that student an d where those packages are stored within the mail center. Once the packages are collected, the clerk can have the students sign directly on the signature pad and capture the digital signature for delivery verification. We look forward to the opportunity to demonstrating this and many other cool features that has put SQBX package tracking system on the leading edge of software design for mail centers across the country. Our system is evolving at a quantum pace do to the suggestions from our customers and our field sales staff. Please let us know how we can make SQBX better for you and your organization as are ears are always open. Contact us today to schedule your demo of the worlds fastest and most powerful package tracking system. SQBX.
Friday, June 29. 2012
We are half way through the calendar year and are in full swing of summer. Package tracking software does not have to be the same stale solution that was available 6 months ago when the year began. Here at Ubiquia we are constantly trying to improve our state of the art package tracking system SQBX. We are taking the feedback from our customers, field sales staff, as well as our support technicians and implementing new and cool features every day. SQBX evolution is happening at a quantum pace. New reports, capabilities, and features have been added to the system to help streamline your processes whether it is tracking a package from the time it is received to delivery or tracking a process a process from step to step. Please contact us if you have any questions regarding our solutions or how we may be able to assist your organization's tracking needs.
Friday, June 15. 2012
If you have been reading our previous entries you are familiar with the receiving capabilities of SQBX package tracking system. That is only half of what is involved in completely managing your mail center. What about the shipping side of the coin? How are you managing the variety of carriers and services that are available to ensure that your company is capitalizing on the best possible rates? This is usually left to a certain individual that  "knows" shipping. We recommend that shipping decisions be determined by the business rules established within the system. SQBX can assist in the selection process of who to ship with as well as what service to use. Our robust shipping and rating engine can upload your pre-negotiated carrier rates and compare them across the board. This will give you the visibility to make a correct decision regarding how to ship a particular package. SQBX can also communicate directly to the carrier web sites to pull tracking information into the system, so that you do not have to jump from screen to screen to manage your packages. SQBX is the complete and total solution for managing your inbound package tracking, interoffice mail tracking as well as rate shopping for all out bound packages. Call today to witness the strength of SQBX package tracking system.
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