Many times in a large organization only the very high value assets are accounted for such as equipment, Computers, or expensive instruments. Leakage can occur with some of the smallest assets within a company costing unnecessary over spend to replace those items. Furniture, tools, office equipment can just go missing if they are not being tracked in some manner. In order to take the difficulty out of this process you implement an asset tracking solution to automate the tracking and recording of asset whereabouts. Simply apply a barcode to the item scan it into the system and assign that asset to a custodian or employee within your company. This will at bare minimum will give you a list of the assets and who had the asset last. We can take that a step further and assign a location to the custodian and time and date stamp when the asset changed hands. Now you will be able to see who had it last, when it changed hands, where that custodian is located and any additional notes or information about that asset. If this system is a web based application like SQBX Asset Tracking, then you will have global visibility to all of your assets across your entire organization from any internet connection in the world providing you have the proper username and password. Call us today to learn more how we can deploy an enterprise wide asset tracking solution at a fraction of the cost.
Depreciation generally refers to two very different but related concepts:
the expected decrease in value of assets - this affects the value of a business
the allocation of the cost of assets to the period in which it is utilized - this impacts net income.
Methods of Depreciation There are many types designed for different situations and applications. Some commonly used ones are:
A. Straight line - frequently 3 year and 5 year B. Declining balance - commonly double the straight line rate C. Activity depreciation - based on the use of the asset D. Tax depreciation - where the asset is consumed and written off as an expense
Most organizations require the acquisition and use of a multitude of assets in order to conduct their business. Unless there are very few assets; the location, condition and details associated with an asset should be very important to that business. The cost of replacing the asset and working less efficiently or stopping production until replacement occurs can be significant even catastrophic to business health. What is the best method for a business to be proactive on it's assets? A robust, easy to administer program that specifically tracks all of the details of that asset. An accounting program will keep an accurate cost of the asset, depreciation calculated annually and date of acquisition. However, other information is just as important if not more important. Where is the asset, who used it last, what condition is it in, was any required maintenance or inspections done and when and by who, has it been transferred to another location or user, what operating system does it have loaded (computer assets), any updates, what are all of the assets in a certain location, has someone signed for the use of an asset and what was the final disposition of the asset; these are all questions that can be answered by a quick search of your asset tracking program. If you are using a spreadsheet currently; consider upgrading now to a program that will provide improved visibility, increased security and enhanced chain of custody for the assets that keep your organization productive and efficient.
Cloud based asset tracking programs are the benchmark of the industry currently. This type of tracking system eliminates the need for consistent back up by your personnel, is very secure and offers global visibility while reducing your busy IT department's involvement to virtually zero. Installation and deployment are fast and the on line support is also typically fast. Robust and flexible to fit most organization; you can evaluate the tracking, ease of use and many features live in your office to determine if it will resolve your asset tracking needs and concerns. The best asset tracking systems will offer several different methods of depreciation for each asset in addition to the ability to track all of the details of an asset (model, serial number, manufacturer, attributes, maintenance records, warranty information and much more) plus current location and a complete chain of custody. They will also offer a variety of devices to operate the program on such as mobile handheld computers, tablets, signature pads, mobile printers and card/ID scanners.
Additional information on cloud based tracking systems is available at sqbxcloud.com.
Do you need to track assets or manage inventory? Asset tracking is a simple process that can be defined as "what assets do i currently have in storage, what assets are checked out, and who is responsible for a particular asset." So how does one accomplish this task? Typically, there is some type of log book at the storage location where the responsible parties check out and check in assets. Visibility is restricted only to the person that is looking at the book. At Ubiquia we have developed the SQBX Asset Trackingmodule that will give your organization the power of a world class tracking system deployed to unlimited users via the Internet.
Being that our asset tracking software is web based your organization will be able to have global visibility anywhere you have access to the Internet, even from your smart phone. Scan items out, scan items in, have the custodians sign for them, and view entire life history of an asset. If you intend to depreciate your assets then we have that covered as well.
Managing inventory is another story entirely. We do have that capability here at Ubiquia. To learn more about online inventory management software please visit our website Zenventory.com
Introducing SQBX Asset tracking. SQBX Asset Tracking is quite simply the fastest and easiest solution for cataloging your assets. It's part of the SQBX suite which includes package traking software and visitor tracking software.
Organize your assets in groups and record asset details such as serial number, supplier cost, and warranty information. Set up depreciation parameters so that you can track the value of your assets over time. Schedule inspections and perform scheduled maintenance.
Easily print asset tags for your assets. A barcode scanner can be used to quickly sign assets in and out. There's also an optional signature pad to capture a signature of the person checking the asset out.
Since SQBX is web based there is virtually no software to install on your desktop PC. Simply point your web browser to our asset tracking site and your ready to go. You can grant unlimited users and unlimited workstations access to SQBX. Your data is managed on our secure web servers housed in our world class data center and is backed up daily to ensure we maintain the highest level of security and protection available. That's why some of the largest companies and government entities trust our web based solutions.